New Achievements of Personnel Branch, Solapur Division
1.Implementation of SMS Based Enquiry System - Personnel Department of Solapur Division introduce the system whereby through SMS, employee is able to get information with respect to his salary, leave, income tax and settlement dues in case of retiring staff will help them in many respects.The above information is proposed to be introduced by SMS based enquiry system.
The Personnel Branch of Solapur Division has started SMS based grievance recording system.Wherein the employee will send SMS to a particular Mobile Number alongwith his name, designation and PF Number.The same will get recorded into Single Window System and will be dealt on priority on the basis of nature of grievance.
This system will help the employee who are working at remote locations and hence many times are not able to approach the administration at right point of time and due to which their grievance is not redressed on time.This system will make the grievance redressal system more effective and maximum grievances of the employees will get redressal.
2.Centralized Record keeping of Personnel Branch:Record keeping is very important aspect in Personnel Branch and entire activity of Personnel Branch primarily depends upon the immediate access and retrieval of records.Earlier the records of Personnel Branch were placed in the wherever space available in the Sections and not in organized manner.This, not only hampering the timely retrieval of records but also it gives very shabby look to the Sections.
To over come this problem, Record Room for Personnel Branch has been constructed and the old record has been shifted to this Room.
It will result into easy retrieval of the records as well as more comfortable space for the employees in the Personnel Branch.
3.Diet Charges Recovery Software – Solapur Division is the first division which successfully implemented the Diet charges recovery software wherein entry will be made the nominated clerk and it can be monitored through Rail net. Even divisional position can be monitored by HQ.This system has been implemented at Solapur Division as a pilot project and will be implemented at all divisions of Central railway.This will help in proper recovery of diet charges.
4.Showing PF amount balance in Pay slips.
To bring transparency in the tradition of PF subscription SUR Divn has started to show the PF balance in Pay Slips from JUNE 2010.
5.OTHER INITIATIVES FOR SYSTEM IMPROVEMENT
i )Remote Location PRIME:At present Pay sheet is being prepared at DRM Personnel Office, Solapur on PRIME Software.The staff of remote stations is coming to DRM Office for pay sheet work and therefore, they have to remain away from Office for two to three days.To avoid this, Remote Location PRIME Center is opened at Ahemadnagar during last Annual Inspection.
Personnel Department is planning to open another Remote Location PRIME Center at Wadi.
ii )Single Window Systemof Grievance Redressal : The Staff and Welfare Inspectorsaredirected to collect grievances by contacting individual employees and entered into the register kept with them and they should not depend only on the grievance register maintained in the Depot.
The grievances may be collected whenever they meet the staff not necessarily at a Depot/Office of Sr. Superintendent but the grievances can be collected from the employees when they are at their work place.Grievances received and finalized as under.
No of Grievances
These grievances are further entered into the Software whereby the analysis of the pending grievances is being done and chased it at appropriate level. Out of balance 247 cases, 158 Gang strength pertains to Engg dept & 89 Personnel dept.
iii)Non Mandatory Training to Ministerial Staff : During the year 2008, Personnel Branch has conducted 9 training courses of 5 days duration wherein total 119 Ministerial staff have been imparted training.In the year 2009-10 total 07 training courses of 5 days duration wherein total 75 Ministerial staff have been imparted The Ministerial staff of all departments are covered during the training.This comes out to be 60% of the total 321 Ministerial staff on the Division. In the training course aspects of their working knowledge as well as self management along with basic establishment rules like DAR have been covered. In the year 2010 – 2011 (Up to 30.06.2010) 15 employees of Personnel Department have imparted.
iv)Karmachari Mitra : Everydaystaffis coming to Divisional Office from Depots and Field Units for their work in Personnel Branch.Alsoretired staff and family members are visiting Personnel Branch Office for pension related work.It comes into notice that they are facing difficulties as they are not knowing the location of the Sections or how to submit the application and hence they are wondering here and there.
To make convenience to such employees/retired staff, the Personnel Branch has started the System called “KARMACHARI MITRA” from 19.11.2009.Under this SchemeonePersonnel Branch staffis being nominated on rotationalbasisas a Karmachari Mitra and he / she will be available for whole day to help such a staff in locating particular Department, getting required forms filledand if required arranging meeting withconcerned Personnel Branch Officer.Up to 30.06.2010 total 368 staff / persons were attended and required help was provided to them.
v)Touch Screen System : Touch Screens are provided at six locations on Solapur Division viz. Solapur, Kurduwadi, Daund, Ahemadnagar, Pandharpur and Wadi.
Following information is provided under Touch Screen
1.PF balance and status of PF application.
3.Information related to Service Record.
4.Know your pension.
5.On going settlement cases
vi) Results ofRailway Schools-The Daund Railway School has achieved milestone of achieving 100% result in SSC Examination and also Kurduwadi Railway School has achieved 96.23% result in SSC Examination as under.
vii)Yoga Classes for Women Employees – As a part of Women Empowerment programme, Yoga Classes for women employees have been organized at Bal Vikas Mandir after Office hours from 20.11.2009 to for one month duration, 37 women employees were attended for the same.
viii)Medical Check up of Women employees - SBF has arranged Pap smear Test for Women employees on 16.11.2009.
ix)Major activities of Women Social Service Committee, Solapur
1)Bal Vikas Mandir - The committee runs a Primary school in Marathi Medium with 56 students & K.G. Classes in English Medium with 234 students along with “Nursery Play room” for the wards of Railway men, particularly Group ‘D’ staff. The WSSC is now concentrating for up gradation of educational standard especially in English Medium.
2)Computer Classes - Computer Classes are being conducted in Computer Center, Ganesh Hall Railway Colony, Solapur with aim to impart classes to Railway employees and their families & Non Railway employees at the concessional fees to increase the computer literacy of Railway Staff and their wards . These computer classes are well equipped to teach Computer courses such as MS-CIT by the person possess knowledge of Software Technology.
3)Drawing / Painting and Essay Competition - As per directives of WSSC Mumbai CST, the committee organized competitions on 06/09/2009 & 13/09/2009 at Solapur, Wadi, Shahahad, Kurduwadi, Daund and Ahmednagar stations. 351 students are participated in Drawing Competition and 194 students participated in Essay Competition at Divisional Level.
54 Best entries in Esssay and 54 Best entries in Drawing and Painting Competitions have been selected at Divisional Level.
4) i) Canteen facility in Rly Hospital SUR - The WSSC SUR opened canteen in Rly Hospital SUR to provide breakfast and Tea in concession rate for staff of Rly Hospital and the relatives of Patients admitted in Hospital.
ii)ITI Training at PVR - The WSSC SUR sponsoring ITI training to the wards of Rly Servants that are repeatedly failed in SSC examination. so as to enable them to earn self employment in Industrial Area. In this activity, WSSC bear cost of Fees / donation of it is.
iii) Competative exam Trg - WSSC has introduced scheme of training of wards of Rly servants and given 24 hrs Capsules for teaching skill in solving questions of various competitive exams like Rlys & Banks and tried to encourage them.